What Is The Potential Award Of Being An Social And Human Service Assitant

Executive Secretaries and Executive Authoritative Assistants

Provide high-level administrative support by conducting enquiry, preparing statistical reports, and treatment information requests, every bit well equally performing routine administrative functions such every bit preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also railroad train and supervise lower-level clerical staff.

Sample of reported job titles: Administrative Adjutant, Administrative Assistant, Administrative Associate, Administrative Coordinator, Administrative Secretary, Administrative Specialist, Executive Administrative Banana, Executive Assistant, Executive Secretary, Office Assistant

Tasks

Manage and maintain executives' schedules.
Make travel arrangements for executives.
Gear up invoices, reports, memos, letters, fiscal statements, and other documents, using give-and-take processing, spreadsheet, database, or presentation software.
Coordinate and direct office services, such as records, departmental finances, upkeep grooming, personnel issues, and housekeeping, to help executives.
Answer phone calls and straight calls to appropriate parties or accept messages.
Prepare responses to correspondence containing routine inquiries.
Open, sort, and distribute incoming correspondence, including faxes and email.
Greet visitors and determine whether they should be given access to specific individuals.
Gear up agendas and make arrangements, such as coordinating catering for luncheons, for commission, board, and other meetings.
Deport research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
Perform full general role duties, such as ordering supplies, maintaining records direction database systems, and performing basic accounting work.
File and recall corporate documents, records, and reports.
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Provide clerical back up to other departments.
Nourish meetings to record minutes.
Process payroll information.
Interpret administrative and operating policies and procedures for employees.
Set and oversee administrative policies and procedures for offices or organizations.
Meet with individuals, special involvement groups, and others on behalf of executives, committees, and boards of directors.
Compile, transcribe, and distribute minutes of meetings.
Supervise and train other clerical staff and suit for employee training by scheduling preparation or organizing training material.
Review operating practices and procedures to determine whether improvements can be fabricated in areas such as workflow, reporting procedures, or expenditures.

Technology Skills

Accounting software — Intuit QuickBooks ; Sage 50 Bookkeeping; Sage Peachtree Premium Accounting for Manufacturing
Analytical or scientific software — KAPES; Micro Estimating FabPlan; MTI Systems Costimator JS
Calendar and scheduling software — Appointment scheduling software; Workbrain Employee Scheduling
Cloud-based information access and sharing software — Dropbox; Google Bulldoze ; Microsoft SharePoint ; Slack
Client relationship management CRM software — Blackbaud The Raiser's Edge
Data base of operations reporting software — Inetsoft
Data base user interface and query software — Airtable; Database software ; FileMaker Pro; Microsoft Access ; 1 more than
Desktop communications software — Eko; ParentSquare
Desktop publishing software — Adobe Systems Adobe InDesign ; Microsoft Publisher
Document management software — Adobe Systems Adobe Acrobat ; Records management systems
Electronic mail software — IBM Notes ; Microsoft Outlook
Financial assay software — Oracle E-Business organization Suite Financials
Human resource software — Human being resources management software HRMS; Questek Humanis; Workflow International Deskflow Enterprise
Information retrieval or search software — LexisNexis
Internet browser software — Web browser software
Inventory direction software — Fishbowl Warehouse
Medical software — PCC EHR; PCC Pediatric Partner
Mobile messaging service software — Intrado SchoolMessenger
Network conferencing software — LogMeIn GoToWebinar; Microsoft Part SharePoint Server MOSS; Slido interaction software
Office suite software — Corel WordPerfect Office Suite; Microsoft Office
Operating system software — Apple macOS
Presentation software — Apple Keynote; Google Slides; Microsoft PowerPoint
Process mapping and design software — Microsoft Visio
Procurement software — Aestiva Purchase Club
Projection management software — Microsoft Project ; Microsoft Team Foundation Server; Oracle Primavera Enterprise Project Portfolio Management
Spreadsheet software — Microsoft Excel
Time accounting software — Work Technology WorkTech Time; Workbrain Fourth dimension and Attendance
Video conferencing software — Cisco Webex; Google Meet; LogMeIn GoToMeeting; Zoom; 1 more
Word processing software — Evernote; Google Docs ; Microsoft OneNote; Microsoft Word ; 1 more than

Hot technology Hot Technologies are requirements often included in employer job postings.

Piece of work Activities

Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, email, or in person.
Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.
Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.
Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.
Communicating with People Exterior the System — Communicating with people outside the arrangement, representing the organisation to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or east-mail.
Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
Working with Computers — Using computers and figurer systems (including hardware and software) to plan, write software, prepare functions, enter data, or process information.
Scheduling Piece of work and Activities — Scheduling events, programs, and activities, also as the piece of work of others.
Updating and Using Relevant Knowledge — Keeping upwards-to-date technically and applying new cognition to your chore.
Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or information.
Identifying Objects, Actions, and Events — Identifying information past categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining data in written or electronic/magnetic form.
Thinking Creatively — Developing, designing, or creating new applications, ideas, relationships, systems, or products, including creative contributions.
Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.
Profitable and Caring for Others — Providing personal assist, medical attention, emotional support, or other personal care to others such every bit coworkers, customers, or patients.
Monitoring Processes, Materials, or Environment — Monitoring and reviewing information from materials, events, or the environment, to find or assess issues.
Evaluating Information to Determine Compliance with Standards — Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
Coordinating the Work and Activities of Others — Getting members of a group to work together to accomplish tasks.
Resolving Conflicts and Negotiating with Others — Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.
Performing for or Working Directly with the Public — Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.

Detailed Work Activities

Schedule operational activities.
Execute sales or other financial transactions.
Make travel, accommodations, or amusement arrangements for others.
Ready research or technical reports.
Maintain medical records.
Set up documentation for contracts, transactions, or regulatory compliance.
Manage clerical or authoritative activities.
Answer telephones to direct calls or provide information.
Coordinate operational activities.
Prepare business correspondence.
Distribute incoming postal service.
Greet customers, patrons, or visitors.
Compile data or documentation.
Social club materials, supplies, or equipment.
File documents or records.
Explain regulations, policies, or procedures.
Read materials to determine needed actions.
Develop organizational policies or programs.
Perform administrative or clerical tasks.
Confer with coworkers to coordinate piece of work activities.
Record information from meetings or other formal proceedings.
Transcribe spoken or written information.
Supervise clerical or authoritative personnel.
Inspect operational processes.

Piece of work Context

Telephone — 99% responded "Every day."
Email — 97% responded "Every day."
Contact With Others — 80% responded "Constant contact with others."
Structured versus Unstructured Work — 73% responded "A lot of freedom."
Face-to-Face up Discussions — 74% responded "Every day."
Work With Work Group or Team — 76% responded "Extremely important."
Importance of Being Exact or Accurate — 53% responded "Extremely important."
Spend Time Sitting — l% responded "Continually or well-nigh continually."
Indoors, Environmentally Controlled — lxxx% responded "Every mean solar day."
Freedom to Make Decisions — 44% responded "Some freedom."
Coordinate or Lead Others — 47% responded "Extremely of import."
Letters and Memos — 38% responded "Every day."
Deal With External Customers — 56% responded "Extremely important."
Time Force per unit area — 45% responded "Once a week or more but non every day."
Importance of Repeating Same Tasks — 47% responded "Extremely important."
Spend Time Using Your Hands to Handle, Control, or Feel Objects, Tools, or Controls — 46% responded "Continually or almost continually."
Elapsing of Typical Work Week — 66% responded "xl hours."
Impact of Decisions on Co-workers or Company Results — 30% responded "Important results."
Frequency of Decision Making — 26% responded "Every 24-hour interval."
Spend Fourth dimension Making Repetitive Motions — 36% responded "More than than half the time."

Job Zone

Title: Job Zone Three: Medium Preparation Needed
Education: About occupations in this zone require training in vocational schools, related on-the-job experience, or an associate'due south degree.
Related Experience: Previous work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or 4 years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.
Job Preparation: Employees in these occupations usually need one or two years of training involving both on-the-task feel and informal preparation with experienced workers. A recognized apprenticeship programme may be associated with these occupations.
Job Zone Examples: These occupations ordinarily involve using advice and organizational skills to coordinate, supervise, manage, or train others to achieve goals. Examples include hydroelectric product managers, travel guides, electricians, agricultural technicians, barbers, courtroom reporters, and medical assistants.
SVP Range: ane-ii years of preparation (six.0 to < 7.0)

Training & Credentials

State preparation
Local training
Certifications
Apprenticeships: Have a career path or location in listen? Visit Apprenticeship.gov to find apprenticeship opportunities near y'all.

Skills

Active Listening — Giving total attention to what other people are proverb, taking fourth dimension to sympathize the points beingness made, request questions as advisable, and not interrupting at inappropriate times.
Reading Comprehension — Understanding written sentences and paragraphs in piece of work-related documents.
Speaking — Talking to others to convey information effectively.
Service Orientation — Actively looking for ways to help people.
Writing — Communicating effectively in writing as appropriate for the needs of the audience.
Coordination — Adjusting deportment in relation to others' actions.
Disquisitional Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Social Perceptiveness — Beingness aware of others' reactions and understanding why they react as they do.
Time Management — Managing one's ain time and the time of others.
Agile Learning — Understanding the implications of new information for both electric current and future problem-solving and decision-making.
Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate ane.
Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take cosmetic action.
Negotiation — Bringing others together and trying to reconcile differences.

Cognition

Administrative — Knowledge of administrative and office procedures and systems such as give-and-take processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
English language — Knowledge of the structure and content of the English linguistic communication including the meaning and spelling of words, rules of limerick, and grammar.
Customer and Personal Service — Noesis of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of client satisfaction.
Computers and Electronics — Knowledge of circuit boards, processors, chips, electronic equipment, and estimator hardware and software, including applications and programming.
Administration and Management — Knowledge of business organization and management principles involved in strategic planning, resource allotment, human resource modeling, leadership technique, production methods, and coordination of people and resources.

Education

How much education does a new rent demand to perform a job in this occupation? Respondents said:

responded: Associate's degree required
responded: High school diploma or equivalent requiredmore info
responded: Some college, no degree requiredmore info

Abilities

Oral Comprehension — The ability to mind to and empathise information and ideas presented through spoken words and sentences.
Oral Expression — The ability to communicate information and ideas in speaking so others will understand.
Oral communication Recognition — The ability to identify and understand the speech of another person.
Written Comprehension — The ability to read and understand information and ideas presented in writing.
Written Expression — The power to communicate information and ideas in writing so others volition understand.
About Vision — The ability to see details at close range (within a few anxiety of the observer).
Oral communication Clarity — The power to speak clearly so others tin can understand you.
Information Ordering — The ability to adjust things or actions in a sure order or pattern according to a specific dominion or set of rules (east.g., patterns of numbers, letters, words, pictures, mathematical operations).
Problem Sensitivity — The ability to tell when something is wrong or is likely to become wrong. It does non involve solving the problem, merely recognizing that there is a problem.
Category Flexibility — The ability to generate or use dissimilar sets of rules for combining or grouping things in different means.
Deductive Reasoning — The ability to apply full general rules to specific bug to produce answers that make sense.
Perceptual Speed — The ability to quickly and accurately compare similarities and differences among sets of letters, numbers, objects, pictures, or patterns. The things to exist compared may be presented at the same fourth dimension or i after the other. This ability too includes comparing a presented object with a remembered object.
Flexibility of Closure — The ability to identify or observe a known pattern (a effigy, object, word, or sound) that is hidden in other distracting material.
Fluency of Ideas — The power to come up with a number of ideas almost a topic (the number of ideas is of import, non their quality, correctness, or inventiveness).
Inductive Reasoning — The ability to combine pieces of information to grade general rules or conclusions (includes finding a human relationship among seemingly unrelated events).
Originality — The power to come up up with unusual or clever ideas about a given topic or situation, or to develop creative means to solve a trouble.
Selective Attention — The power to concentrate on a task over a period of time without beingness distracted.

Interests

Conventional — Conventional occupations oftentimes involve following set up procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
Enterprising — Enterprising occupations frequently involve starting up and carrying out projects. These occupations tin can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.

Work Values

Relationships — Occupations that satisfy this work value let employees to provide service to others and work with co-workers in a friendly not-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service.
Support — Occupations that satisfy this work value offering supportive direction that stands behind employees. Corresponding needs are Company Policies, Supervision: Human being Relations and Supervision: Technical.
Working Weather — Occupations that satisfy this piece of work value offer task security and good working conditions. Corresponding needs are Activity, Compensation, Independence, Security, Diverseness and Working Weather condition.

Work Styles

Attention to Detail — Job requires being careful about item and thorough in completing work tasks.
Integrity — Job requires existence honest and ethical.
Dependability — Chore requires being reliable, responsible, and undecayed, and fulfilling obligations.
Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
Adaptability/Flexibility — Job requires being open to change (positive or negative) and to considerable multifariousness in the workplace.
Concern for Others — Chore requires existence sensitive to others' needs and feelings and beingness understanding and helpful on the job.
Self-Control — Job requires maintaining sophistication, keeping emotions in cheque, controlling acrimony, and avoiding aggressive behavior, even in very hard situations.
Initiative — Chore requires a willingness to take on responsibilities and challenges.
Independence — Job requires developing one'southward own means of doing things, guiding oneself with footling or no supervision, and depending on oneself to go things done.
Persistence — Job requires persistence in the face of obstacles.
Social Orientation — Job requires preferring to piece of work with others rather than alone, and being personally continued with others on the chore.
Stress Tolerance — Job requires accepting criticism and dealing calmly and finer with high-stress situations.
Achievement/Endeavour — Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.
Analytical Thinking — Job requires analyzing information and using logic to address work-related problems and problems.
Innovation — Task requires creativity and alternative thinking to develop new ideas for and answers to work-related problems.
Leadership — Job requires a willingness to pb, take accuse, and offering opinions and direction.

Wages & Employment Trends

Median wages (2021): $29.84 hourly, $62,060 annual
Country wages
Local wages
Employment (2020): 538,800 employees
Projected growth (2020-2030): Decline (-1% or lower)
Projected task openings (2020-2030): 42,100
State trends
Peak industries (2020)

Source: Agency of Labor Statistics 2021 wage data external site and 2020-2030 employment projections . "Projected growth" represents the estimated alter in full employment over the projections period (2020-2030). "Projected chore openings" stand for openings due to growth and replacement.

Chore Openings on the Web

State task openings
Local job openings

Sources of Additional Information

Disclaimer: Sources are listed to provide additional information on related jobs, specialties, and/or industries. Links to not-DOL Internet sites are provided for your convenience and do non constitute an endorsement.